AI quoting and bidding automation for distributors and manufacturers
A request comes in by email, PDF or portal. A priced quote comes out for your estimator to approve, built on your price lists and past quotes. Set up in hours. An engineer stays on your team to run it.
A 30-minute call. From $3K a month. Cancel anytime. 90-day replacement guarantee.
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The problem
The quote goes out late. The buyer has moved on.
- Monday
The RFQ lands in a shared inbox as a PDF.
- Tuesday
The price sits in a spreadsheet. The last quote for this customer sits in someone's sent folder.
- Wednesday
The one person who knows the discount rules is on leave.
- Thursday
The quote goes out. The buyer already has two other answers.
Nobody sees this as one line in a board deck, and a hiring round does not fix it, because the pricing rules live in people's heads.
What the system does
Request in. Quote out, for approval.
AI quoting automation reads an incoming request, finds the matching products and prices in your own data, applies your pricing rules and drafts the quote. A person approves it before it goes out.
- Trigger
- An RFQ arrives by email, PDF, web form or customer portal.
- Reads
- The request, your catalog and price lists, the customer's past quotes and your discount rules.
- Drafts
- A quote with line items, lead times and terms, in your template.
- Flags
- Unclear part numbers, out-of-range quantities and anything that breaks a pricing rule.
- Approved by
- Your estimator or sales manager, before anything is sent.
- Writes back
- To your ERP or CRM. The quote goes out from your own address.
Where the quote comes from
The quote is only as good as what it reads.
We connect your price lists, catalogs, past quotes, spec sheets and email into one company brain. Each quote line cites the source row it came from, so your estimator can check it in seconds. Old and conflicting price lists get flagged before the AI sees them. Each person sees only what they are allowed to see.
What you already use
- ERP
- Spreadsheets
- Price lists
- Past quotes
Company brain
Cited sources. Permissions per person.
What runs on it
- RFQ intake
- Quote drafting
- Follow-ups
Three systems we build
From the first request to the re-quote.
RFQ intake
Reads requests from email, PDFs and portals, pulls out part numbers and quantities, and asks the buyer for what is missing.
Quote drafting
Prices the lines from your own data and your own rules, then hands the draft to your estimator with the sources attached.
Follow-up and re-quote
Chases open quotes, answers "can you do 500 instead of 200", and logs the outcome so the next quote starts smarter.
How it works
Four steps. Nothing leaves without approval.
Connect
Price lists, catalogs, past quotes and email feed the brain.
Clean
We de-duplicate and flag stale or conflicting prices.
Set the rules
Your discounts, margins and approval limits become written rules the system follows.
Run
Drafts reach your estimator. Nothing leaves without approval. An engineer stays on your team to tune it.
Set up in hours. We host in the EU if you need your data there.
Proof, terms and who it is for
60+ clients. Plain terms.
Some of our 60+ clients
Our client work is across industries. We do not claim a quoting build here. What carries over is the method, a company brain with cited sources and a person who approves the output.
Terms
- From $3K a month
- Cancel anytime
- 90-day replacement guarantee
- Ongoing partnership, not a scoped project
- You keep your company brain if you cancel
Who it is for
Distributors and manufacturers that quote every day and want a working system on their own data.
Who it is not for
A single small task, or a company that wants to buy CPQ software off the shelf. We do not sell a CPQ tool. We build on your data.
Related: manufacturing AI automation, AI for private equity portfolios, case studies.
Bring a few recent quotes. We show you what a system would do with them.
Book a 30-minute call. Bring a few recent quotes and we show you what a system would do with them.
Book a 30min Free Strategy Call
In this call, we'll walk through your project scope, timeline, and goals - so we can both check if we're a fit. No obligation, no slide deck, just a working session.
Don't want a call? Email walid@ayautomate.com
“The team is super fast - sometimes we had to slow them down. We managed to scale the company without investing into hiring.”
Elie Salame
COO, Adstronaut.io
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Tell us what you quote, then pick a time directly on this page.
From $3K a month. Cancel anytime. 90-day replacement guarantee.
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FAQ
AI quoting automation questions
What is AI quoting automation?+
Software that reads a customer request, finds the right products and prices in your own data, applies your pricing rules and drafts the quote for a person to approve.
Is this the same as CPQ software?+
No. A CPQ tool is a product with its own data model. We build the quote system on your price lists, your past quotes and your ERP, and an engineer stays on your team to run it.
Does the AI send quotes without anyone checking?+
No. Your estimator approves every quote. You set which cases need approval and which deal sizes need a manager.
Does it work with our ERP?+
We connect to the system your quotes already live in. Tell us which one on the call and we tell you what the connection takes.
How fast can it start?+
Set up in hours. The first quote drafts come from your own past quotes.
What does it cost?+
From $3K a month. Cancel anytime. A 90-day replacement guarantee applies, and you keep your company brain if you cancel.
Can data stay in the EU?+
Yes. We host in the EU and operate globally.
Do you cover tenders and public procurement bids?+
This page is about B2B sales quotes. If you answer formal tenders, mention it on the call.