Best Business Process Automation Consultants (2026): 8 Firms

A business process automation consultant maps how a process runs today, decides what is worth automating and, in the better firms, builds it. The hard part is rarely the tool. It is the exception nobody wrote down, the approval that lives in someone's inbox and the report that breaks when a column moves.

Buyers searching for business process automation consultants find three kinds of firm. Some map the process and hand you a roadmap. Some build on one platform. Some do both and stay on to run what they built. This guide compares 8 business automation consulting firms on what they offer, what they publish about pricing and who each one fits. Every fact comes from the firm's own site, checked on 2026-11-09.

Best business process automation consultants: a brief overview

• AY Automate: Best overall for mapping and automating a whole business process, with exceptions routed to people and an engineer who keeps it running, from $3K a month.
• Automaly: Best for UK and European teams that want a paid readiness assessment and a fixed-price build.
• Digiovations: Best for Microsoft shops that want Power Automate flows with published fixed-price tiers.
• Vidi Corp: Best for Power Platform and reporting automation backed by a large project history.
• Velvetech: Best for companies that need custom software, ERP or CRM work around the automation.
• Atomic Actions: Best for small and mid-size teams on Zapier, Make and Airtable.
• Northbound: Best for UK teams that want n8n workflows built in their own accounts at a fixed price.
• The Automation Agency: Best for UK small businesses that want a small, priced first job.

1. AY Automate, best overall for automating a whole business process

AY Automate runs business process automation consulting as one program: map, redesign, build and run. Our business process automation consulting page lays out the steps. We sit with the people who do the work and trace every handoff, system and exception. We cut the steps nobody needs. Then we automate the stable path, put a person at each decision that needs judgment and give every exception a queue with the context to resolve it in one click.

A full program takes 4 to 8 weeks. Week 1 produces a process charter with one owner and one success measure. Week 2 produces current and target maps. By day 30 you have a working slice running on your own cases and a go or adjust decision. Where your systems expose an API or a structured export, we connect through that. Where the input is a document or an email, we add AI.

The proof is on our site. The restaurant supply-chain operator in our results reads delivery notes and invoices automatically, and reviewers now spot-check exceptions instead of re-typing records. A French construction company runs e-invoicing and subcontractor VAT compliance end to end, and our published client result is roughly EUR 1.3M in revenue over six months. An advertising agency with a three-person creative team went from five days to under 24 hours per batch. Our case studies include Legal and Compliance Automation (saved EUR 10K in fines) and Marketing Operations Automation (95% of tasks automated). Elie Salame, COO of Adstronaut.io, says on video: "We managed to scale the company without investing into hiring." We have built for 60+ companies.

Key features

• Whole-process mapping, including exceptions and failure cases
• Redesign recommendations before any automation is built
• Exception queue, audit log, monitoring, alerts and a runbook
• Built with n8n, Python, TypeScript, Claude, OpenAI, PostgreSQL and Supabase
• Ongoing monitoring and fixes through automation maintenance support

Best for

• Operations, finance and revenue teams with invoices, onboarding, approvals or reporting that cross three or more systems
• Companies that want one team to map the process, build it and keep it running

Pricing

• From $3K a month, ongoing partnership, no fixed term
• Cancel anytime, with a 90-day replacement guarantee
• You keep the build and the runbook if you cancel
• Free 30-minute call to start

For the build side of the same work, see our custom workflow automation service.

2. Automaly, best for a paid assessment followed by a fixed-price build

Automaly calls itself a team of AI and automation process consultants for growing businesses. Its method has four steps: an AI readiness and process assessment, a prioritised roadmap, implementation with integration and testing, and ongoing optimisation. Its page names CRM, marketing and sales automation as typical work.

Pricing is public, which is rare in this category. The assessment starts at 5,000 GBP and is credited against any build. A fixed-price design, build and deploy engagement starts at 10,000 GBP, paid in milestones. A fractional AI lead starts at 2,000 GBP a month, and support only starts at 250 GBP a month. Automaly also offers a no-risk guarantee: if the assessment finds fewer than 5 opportunities with positive ROI, the fee is refunded.

Best for: UK and European growing businesses that want the roadmap priced separately from the build.

3. Digiovations, best for Power Automate on a published price list

Digiovations is a UK Power Automate consultancy. It starts with a process audit and automates the highest-value workflows first. Its page promises documented, supportable flows and covers approvals, AI Builder document processing, system-to-system flows, desktop RPA and flow governance.

Three fixed-price tiers are listed. Automation Quick Wins starts at 3,500 GBP for a process audit plus your three highest-value workflows, delivered in 1 to 2 weeks. Process Transformation starts at 12,000 GBP for one core process with exception handling and reporting, in 3 to 6 weeks. An Automation Programme starts at 25,000 GBP across departments with governance, in 8 or more weeks. Prices exclude VAT. It also sells a 499 GBP AI Opportunity Report.

Best for: Organisations already licensed for Microsoft 365 that want automation inside that stack.

4. Vidi Corp, best for Power Platform and reporting automation at volume

Vidi Corp is a business intelligence and automation consultancy. Its workflow automation page describes business process automation consulting that starts with discovery and process mapping, then moves to deployment, reporting and fine-tuning. Tools named include Power Automate, Power Apps, SharePoint, APIs, SQL databases, Power BI and RPA.

The page cites 1,000+ completed projects and 600+ clients. A quoted client says manual consolidation fell by 95% and reporting time dropped from 48 hours to under 5 minutes. Vidi Corp also sells its own BI connectors for sources such as QuickBooks Online, Shopify and ClickUp. No price is published on the page.

Best for: Teams whose process pain sits in data consolidation, reporting and Microsoft tools.

5. Velvetech, best when the automation needs custom software around it

Velvetech is a US-based software development company with Chicago and Miami offices. Its business process automation page lists process assessment, strategy development, custom workflow automation, RPA, document management automation, CRM and ERP automation, data automation, AI-powered solutions and integration services.

If the process lives inside a CRM or ERP that needs changes, one vendor can assess, plan and write the software. Its homepage cites 20+ years in business. Pricing is not published.

Best for: Mid-size companies that expect to build or modify software as part of the automation.

6. Atomic Actions, best for Zapier, Make and Airtable teams

Atomic Actions pairs workflow mapping and process audits with the build. Its business optimization service covers KPI dashboards, sales and operations analytics, custom systems and reporting cycles. The site says it is officially certified in Make.com and Zapier and that it has launched 100+ automations and AI agents for growing teams in marketing, operations and finance.

Its separate RPA service uses Make, Zapier and custom integrations to connect CRM, finance and production tools. Pricing is not published.

Best for: Small and mid-size teams on no-code tools who want an audit and a build from the same partner.

7. Northbound, best for n8n workflows at a fixed price

Northbound is a UK firm that finds the manual work between your systems, decides what is worth automating and builds it in n8n. Its page lists four commitments: fixed price agreed in writing before the build, everything built in your accounts with your credentials, monitored workflows with alerts, retries and logs, and a written reply within one working day.

Example processes include lead response, quote follow-up, onboarding and reporting. No price list is published.

Best for: UK companies that want workflows they own and can move, built on a self-hostable tool.

8. The Automation Agency, best for a small, priced first job

The Automation Agency is based in Chesterfield, Derbyshire, and works across the UK. Its home page states fixed prices agreed before work starts: from 300 GBP for one job and from 3,000 GBP for a whole process rebuilt. It lists tasks such as the morning check, chasing people, weekly reports and checking that accounts add up, with client results such as about 27,000 GBP a year saved in staff time at PlusRooms.

A person still checks anything that matters.

Best for: UK small businesses that want to start with one task and a price.

How we ranked these firms

We read each firm's own service page on 2026-11-09 and scored it on five points.

1. Process work before build. Does the firm map the process, with exceptions, before it automates?
2. Build and run. Does the same team build the automation and keep it running?
3. Published pricing. Can a buyer see a number before a call?
4. Proof on the page. Named results, case studies or client quotes, not adjectives.
5. Fit for mid-market work. Multi-system processes, governance and handoff.

We left out the firms that already dominate the first page of Google for this search, the large global consultancies and the RPA vendors themselves. We did not use directory ratings. Where a page did not state a price, we wrote "not published".

How to choose a business process automation consultant

Start with the process, not the platform. A firm that names its favorite tool before it asks how your process breaks is selling the tool.

Ask who owns the exceptions. Every automated process has cases it cannot handle. The right answer names a queue, a person and the context they see. A firm that cannot answer that will hand you a demo.

Match the firm to your stack. Microsoft shops often get more from a Power Platform specialist, and no-code teams fit Zapier and Make partners. A process that crosses several systems and holds documents or emails needs a firm that mixes APIs, AI and people.

Check who runs it after launch. Automations fail when a vendor changes a screen or a field. Ask for monitoring, alerts and a runbook in writing. See also our guide to the best AI automation agencies that ship to production and the breakdown of AI agent development cost.

FAQ

What does a business process automation consultant do?

A business process automation consultant finds the processes worth automating, designs the change and often builds it. That means mapping each step with its exceptions, removing steps nobody needs, automating the stable path, using AI where the input is unstructured and handing over with monitoring and a runbook. At AY Automate the same team does all of it through our business process automation consulting program.

How much does business process automation consulting cost?

It depends on the model. Among the firms above, published starting points range from 300 GBP for a single job at The Automation Agency to 25,000 GBP for a multi-department programme at Digiovations. AY Automate starts at $3K a month with no fixed term and a 90-day replacement guarantee. Several firms, including Vidi Corp, Velvetech and Atomic Actions, do not publish prices on the pages we read.

How long does a business process automation project take?

A first quick win can take 1 to 2 weeks at Digiovations. A full AY Automate program takes 4 to 8 weeks, with a working slice by day 30. Digiovations lists 8 or more weeks for its department-wide tier.

Business process automation or RPA, which do I need?

RPA replays clicks on a screen, which suits a legacy system that exposes nothing else. Where your systems have APIs or structured exports, connecting through them survives a screen change. Where people read documents or emails, AI handles the unstructured part. Most firms above build on APIs first and keep RPA for the leftovers.

Should I hire a consultant or a platform specialist?

Hire a consultant when the process crosses several systems or has real exceptions, since the mapping decides whether the build pays off. Hire a platform specialist when you already know the process and the tool, such as Power Automate flows on Microsoft 365.

What should I ask a business automation consultant before signing?

Ask who owns the process on your side, how exceptions reach a person, what you keep if you cancel and who monitors the automation after launch. At AY Automate you keep the build and the runbook if you cancel.