Business process automation consulting
Business process automation consulting that ends with the process running, exceptions included
Invoices, onboarding, approvals, reporting. We map the process, build the automation, and keep it running, with a route for every exception to reach a person. A full program takes 4-8 weeks. From $3K a month. Cancel anytime.
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Our partnership starts at $3K a month with no fixed term.
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Quick answer
AY Automate provides business process automation consulting: process mapping, redesign, end-to-end automation with exception handling, monitoring and maintenance for document-heavy and cross-system processes. Typical timeline: four to eight weeks for a full program. Our partnership starts at $3K a month with no fixed term.
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What it is
What business process automation consulting means here
A process is a chain of decisions and handoffs. Before automating it, we write down each step, who does it, which system holds the input and what happens when the input is wrong. Half the value often comes from removing steps nobody needed.
We then automate the stable parts, put a human at the decision points that need judgment, and give every exception a path. Someone reviewing a one-click exception queue works quicker than someone re-typing every record.
Where your systems expose an API or a structured export, we connect through that. Where the input is unstructured, such as documents and emails, we add AI. Screen-replay tools such as RPA fit when a legacy system exposes neither, and we say so when that is the case.
This is for operations, finance and revenue teams at companies serious about taking manual process work off people. A single spreadsheet macro does not need us.
Fit check
Is this the right fit?
Where this wins
Document-heavy back-office processes
Invoices, delivery notes, forms and compliance paperwork that people read and re-type before anything moves forward.
Processes that cross three or more systems
Where data is copied by hand between a CRM, an accounting tool, spreadsheets and email.
Processes with compliance steps
Where every action needs a record and certain steps must stay with a named person.
When NOT to use this
- The process changes every month. Stabilize it first, or automate only the parts that stay put.
- Volume is tiny. A process run twice a week rarely repays a build.
- You want people replaced entirely on judgment-heavy decisions. We automate the routine and keep humans on the decisions.
How it works
How a process automation program runs
One process at a time, mapped honestly, built end to end, and only widened once it has a track record.
- 01
Map
Week 1 to 2We sit with the people who do the work and trace every handoff, system and exception.
DeliverableProcess charter with owner and success measure, and current and target maps
- 02
Redesign
Week 2Hours saved, error cost and effort per process decide the order. We cut the steps nobody needs.
DeliverableTarget process and a build plan
- 03
Build
Week 2 to 6The stable path is automated, decision points go to people, and the exception queue is built. The first process goes live with monitoring.
DeliverableWorking automation with audit log
- 04
Run
Week 6 to 8We run it on your own cases, see how it fails and fix it before widening. An engineer keeps it healthy and takes the next process.
DeliverableTest report, runbook and alerting
Typical timeline
Four to eight weeks for a full program
Stack we build with
n8n · Python · TypeScript · Claude · OpenAI · PostgreSQL · Supabase
Use cases
Processes we automate most often
Invoice and delivery note processing
Read, match and post documents automatically, with unclear cases sent to a reviewer.
E-invoicing and VAT compliance
Compliance steps automated end to end so paperwork stops eating time on every job.
Content and campaign operations
Assets classified and briefs turned into scripts faster, on a repeatable pipeline.
First 30 days
What you have after 30 days
You see the process on paper and a working slice of it.
Week 1
Process charter
One process, one owner, one measure of success, agreed in writing.
Week 2
Current and target maps
Every step, system and exception written down, with the steps we recommend removing.
Week 3 to 4
Working slice
The stable path automated on sample data, with the exception queue in place.
Day 30
Go or adjust decision
A review of the slice on your own cases and a clear plan for the rest.
Scope
Scope and exclusions
In scope
- Process mapping including exceptions and failure cases
- Redesign recommendations before automation
- End-to-end build with an exception queue and audit log
- Monitoring, alerts and a runbook
Not in scope
- Replacing your ERP or core systems
- Headcount or organisational restructuring advice
- Processes without a named owner
Results
Results from comparable work
Achieved results and a verbatim client quote from a video testimonial. Clients that have not agreed to be named are described instead.
Delivery notes and invoices are read and matched automatically. Only the genuinely unclear cases reach a person, and the review team went from re-typing everything to spot-checking exceptions.
Electronic invoicing and subcontractor VAT compliance automated end to end, plus an AI that answers far more inbound calls and leads than the team could handle manually. The client captured roughly €1.3M in revenue over six months, largely from customers who found them through AI search tools.
The creative production workflow was rebuilt around AI. Batches that took five days now ship in under 24 hours with the same team, a 10x jump in throughput.
We managed to scale the company without investing into hiring.
Pricing
How this is priced
One price to start. No fixed term.
Monthly partnership
From $3K a month
An engineer on your account, monitoring and maintenance on everything we ship. Cancel anytime, with a 90-day replacement guarantee.
Full process program
4-8 weeks
A business process automation program is a larger build than a standard system, which is set up in hours. The audit call tells you where your process falls.
Free 30-min call. No pitch, no slides.
Free automation audit
Find what to automate first, and how AI sees you
We read your homepage, detect your tools, and check your Google rankings and AI Overview. You get a score out of 100. Add a work email to unlock automation opportunities matched to your stack.
Use Claude Code, Cursor or Codex? Paste this into your agent
Fetch https://www.ayautomate.com/SKILL.md and follow it: read my repo or website, pick the 2 to 3 manual loops worth automating first, and give me the booking link.
Tell us which process eats the most hours
A 30 minute call. We walk through the process, name the exceptions that matter and tell you what an end-to-end version would take.
Book a 30min Free Strategy Call
In this call, we'll walk through your project scope, timeline, and goals - so we can both check if we're a fit. No obligation, no slide deck, just a working session.
Don't want a call? Email walid@ayautomate.com
“The team is super fast - sometimes we had to slow them down. We managed to scale the company without investing into hiring.”
Elie Salame
COO, Adstronaut.io
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FAQ
Business process automation questions
What does a business process automation consultant do?+
A business process automation consultant finds the processes worth automating, designs the change and, at AY, builds and runs it. Here that means mapping the process with its exceptions, cutting steps nobody needs, automating the stable path with tools like n8n or Python, using AI where the input is unstructured, and handing over with monitoring and a runbook.
How much does business process automation consulting cost?+
Our partnership starts at $3K a month with no fixed term. Cancel anytime.
How long until the first process is automated?+
Standard systems are set up in hours. A business process automation program is a larger build and takes 4-8 weeks.
Business process automation or RPA?+
RPA replays clicks on a screen, which suits a legacy system that exposes nothing else. We connect through APIs and structured exports where they exist and add AI where a person had to read or decide, so the automation survives a screen change. Which fits depends on what your systems expose.
What if the process is messy?+
We map it first and fix the obvious breaks before automating. Automating a mess locks the mess in.
What happens to cases the automation cannot handle?+
They land in an exception queue with the context needed to resolve them in one click. The review team spot-checks exceptions instead of retyping every record.
Will you maintain it afterwards?+
Yes. Monitoring, fixes and updates are part of the partnership. If you cancel, you keep the build and the runbook.